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Program Manager, NEWDIGS
Please visit https://hr.mit.edu/careers to apply. Job ID: 17347
Program Manager for MIT Center for Biomedical Innovation (CBI)/NEWDIGS Initiative. This individual will work closely with the Executive Director to ensure smooth operations on a rapidly expanding range of activities centered on an emerging model of Adaptive Biomedical Innovation.
The Program Manager is responsible for the critical operational elements of the concurrent collaborative initiatives shown below.
- LEAPS (Learning Ecosystems for Accelerating Patient-Centered, Sustainable Innovation). A consortium- based project, LEAPS focuses on designing a “learning healthcare system,” extending from biopharmaceutical research and development (R&D) and healthcare delivery for a disease (rheumatoid arthritis). This systems-engineering initiative is centered around transforming how health data is shared, and evidence is produced, as a means of improving patient outcomes. The LEAPS pilot in rheumatoid arthritis will launch in 2020, using Massachusetts as a statewide testbed. The LEAPS design phase began in January 2018, and current sponsors (4) come from small and large pharma currently and are expected to grow as the project matures and additional stakeholders are engaged.
- FoCUS (Financing and Reimbursement of Curative Therapies in the US). A consortium-based initiative to collaboratively address the need for new, innovative financing and reimbursement models for durable therapies in the US that ensure patient access and sustainability for all stakeholders. Its mission is to deliver an understanding of financial challenges created by durable therapies leading to system-wide, implementable precision financing models. Sponsors (currently 15) come from small and large pharm, bio techs, non-profit organizations and others. Members come from all stakeholder groups including patient advocates, payers, reinsurers, providers, developers and academia.
- Dynamic Dossier in the Cloud. This project takes a multi-stakeholder systems approach to the design of a cloud-based data sharing system for biopharmaceutical products. Our design process will inform the emerging digital transformation of product-focused data, from scientific discovery through clinical trials, FDA approval, and use in clinical care settings. The Dynamic Dossier will also enable important future state changes in industry transactions with regulators, payers, patients and providers. The initial research underway in this project is generating substantial interest across the industry, and we anticipate rapid growth in funding and collaborators in the coming months.
- Johns Hopkins/Tufts University Trial Innovation Center/NEWDIGS grant. This project examines the interplay between Efficacy and Effectiveness (E2E) and how those two processes can be streamlined through a single bench to bedside to bench trial design. The grant runs for seven years and entails annual solicitation, review, selection and development of case studies which culminate in a NEWDIGS Design Lab for NIH CTSA participants and interested other parties.
- Adaptive Biomedical Innovation Projects including Adaptive Licensing, WISDOM, and opportunistic ad hoc activities that support the larger system level change and refinement goals of NEWDIGS.
The Program Manager will develop and manage relationships with key internal (MIT) and external stakeholders; manage projects; and edit documents written by multi-stakeholder, co-author teams; identify funding opportunities and support grant proposals; manage the interactions with the Executive Committee and work closely with our senior level collaboration partners globally.
Will assist in the development of new projects, including contribution to program design, development of budgets to ensure appropriate infrastructure for success, vet documents, engage communications and public relations support to disseminate objectives and later, findings from initiatives.
In addition, this role will involve interfacing closely with MIT administrative, legal, and other support services as issues arise. Will manage the budget, ensure timely billing of consortium accounts; develop, with partners at Office of Sponsored Programs, the appropriate agreements to enable project objectives, negotiate with potential consortium members to ensure a continued level of funding while meeting both party objectives. Recommend organizational structure and manage the staffing process inclusive of job description development, vetting of candidates with HR and oversight for onboarding.
Will involve occasional travel within and outside of the US (e.g., Europe, Canada, Asia).
Principal Duties and Responsibilities (Essential Functions**):
The candidate for this position will perform the following essential functions:
External to MIT
- Accountable for successful planning and execution of working sessions, including pre-planning, Design Labs and other events (5-7 annually) that require significant strategic and technical planning and coordination.
- Assist Executive Director to manage current NEWDIGS consortium member companies and recruit new consortium members with goal to increase membership up to a total of 10
- Coordinate grant applications. These grants shall be for federal (e.g. NSF, NIH, DARPA, etc.), state, private (e.g. PCORI, Sloan, RWJ Foundation) and commercial (e.g. biopharmaceutical companies) organizations, coordinating work with consultants, subcontractors, subject matter experts, and internal MIT staff for optimal outcomes.
- Travel as need to sponsor sites for relationship building and report out on findings, including out of Boston to support Design Labs execution and dissemination activities and pilot implementation sites as appropriate; some travel may be international in support of activities.
- Lead the development and follow through on a collaborative communications strategy including website development, maintenance, and curation.
- Responsible for all communications to working groups; planning and execution of standard calendar of newsletters, press releases and other ad hoc messaging.
- Develop & implement a strategy (including possible templates) for periodic communications such as a quarterly newsletter and ‘list Serve’ using Constant Contact and other tools. Create communications/content that follow strategy and are approved by Executive Director for distribution. Edit content created by others for distribution.
- Identify opportunities, facilitate introductions, and steward relationships with external partners at other institutions (i.e. Harvard) and departments that are beyond the scope of normal research activities to ensure broad distribution of research and that highlight the goals of the MIT/consortium member/sponsors collaboration.
- Responsible for creation, quality control of print materials for events. This may include creating agendas from provided material, editing and proofreading power point slides, creation of handouts and read-aheads, and other communications. Other print material may include street/building maps, participant lists, nametags, tent cards, etc.
Internal MIT Operations
- Serve as primary point of contact for MIT stakeholders.
- Participate in and help set agenda for the Executive Committee, Advisory Groups and Project Teams; work closely with Team Leads to assure alignment objectives and timelines; proof read drafts and dissemination summary outputs from key meetings.
- Accountable for operational success of the five concurrent collaborative initiatives listed above:
- Must ensure project staffing and event management needs are met;
- Supervise and manage the work of Project Managers and Coordinators to ensure goals are met, work product is of a high quality and standard and consortium members are receiving information in a timely manner;
- Manage work of consultants and vendors hired to create and implement NEWDIGS strategies and goals. Act as primary liaison between vendors and NEWDIGS ED/Project Leaders as appropriate. Responsibilities may include: creating RFP for new vendors; reviewing vendor responses/interviewing for synergy with work; hiring vendors (work with junior and SSRC staff and MIT Procurement to create requisitions and purchase orders); approve vendor hours, output; supporting reporting requirements; vendor termination as necessary. In addition, the MO will help to consolidate the work done by the vendors into appropriate reports, documents, presentations, etc., for use in NEWDIGS workshops, conferences, research proposals, and other required documents.
- Coordinate and align project timelines and strategies to ensure adequate staffing and resources are available for each independent project to be successful. Includes preparation for and chairing of weekly staff and other ad hoc meetings as necessary for smooth and continuous operations within NEWDIGS and the Center.
- Communicate mission, program and guidelines to MIT faculty and researchers; ensure accurate and timely submission of project reporting requirements.
- Edit reports as required.
- Serve as primary author or editor of composite drafts of program governance, annual and intermediate reports to sponsors, key collaborators, and other internal stakeholders within MIT.
- Interpret and communicate policy as outlined in governing agreements as well as provide input for modifications when necessary.
Financial Review, Oversight and Compliance: 20%
- Ensure the requirements and goals specified in contractual agreements and project proposals and spending plans are followed and updated by communicating with Executive Director, project PIs and their staff.
- Oversee the administration of MIT appointments and orientations for non-resident affiliates, including: ensuring accurate records of affiliation and roles are kept, assuring submission of required documentation for MIT HR and OSP, and processing renewals (and terminations) in sync with annual administrative cycles at MIT
- Work with ED to identify, cultivate, and steward corporate and regulatory members, including:
- Supporting new member recruitment strategies, performing research on prospective members, facilitating external outreach with prospective members
- Lifecycle management of all members in NEWDIGS with rolling membership
- Liaise internally and externally for timely execution and maintenance of relationship health
- Manage billing process, renewals and termination; work closely with the financial coordination team to assure billing information is current, assess and resolve outstanding payment and/or renewal issues, and provide regular reports on status and any related program risks to the ED
- Accountable for financial compliance with MIT and CBI policies, procedures and regulations in collaboration with other participating departments and the Office of Sponsored Programs (OSP). Act as primary point of contact and work with SSRC to:
- Review monthly expenditures for all CBI projects
- Provide CBI Executive Director, Assistant Director with periodic updates of project finances, and promptly notify them of any fiscal anomalies.
- Participate in regular CBI management telecons, meetings and workshops to report the financial state of the program.
Facility Management, Events, and Operations: 10%
- Accountable for CBIs shared and proprietary resources, inclusive of the procurement, inventory and monitoring of equipment in the facility according to program and project needs; encourage and facilitate use of laboratory resources by projects in favor of using project funds to procure equipment (where possible)
- May supervise occasional technically skilled temporary/student workers on specific projects that emerge outside the scope of regular research.
- In consultation with the ED and project leaders (when appropriate) the OM will manage the organization, planning, and facilitation of all consortia-related conferences, workshops, working group sessions and symposia; specific duties may include:
- Work with ED to establish an annual calendar for events.
- Manage event-specific marketing: ensure websites are to date, that posters/print material is created, error free, and distributed to appropriate venues.
- Estimate budgets for proposed events, including all logistics, for approval by ED. Create budget/actual variance reports to improve financial estimate quality.
- Responsible for all sponsor financial reports required by contracts.
- Ensure on-site experience for all participants, including check-in, coat check, registration fee collection, liaising with vendors, create and implement seating plans, supervise A/V, and supervise any administrative assistants or temp support hired to help.
- May travel to conference sites to support activity (<5%); may require nights and weekends as scheduled
- Oversee work of AAII who will ensure logistics, travel (planning and reconciliation), registration are effectively tracked and completed.
Additional duties as needed.
CBI Executive director will provide limited supervision.
The Program Manager will oversee temporary employees and the acquisition and deployment of consultants.
Qualifications & Skills:
- Bachelor’s degree; Master’s degree or MBA preferred.
- 5+ years’ experience in related field; experience in higher education research program administration preferred.
- Ability to think strategically, set priorities, coordinate multiple sometimes competitive agendas, and able to exert influence, effectively working across boundaries to meet shared goals
- Experience managing virtual collaboration teams, facilitating communications, and proactive negotiation and problem solving.
- Experience supervising staff and systems.
- Experience with international programs and business preferred.
- Experience in creating new programs and refining operations in support of larger, sometimes shifting strategic goals.
- Solid experience effectively relating to a wide array of constituents including senior faculty, sponsors and other stakeholders and able to negotiate with sensitivity and competence in cross-cultural contexts.
- Excellent organization skills, process management abilities that promote collaboration and cooperation in an internationally based context.
- Must be comfortable with ambiguity and able to act proactively with little guidance, flexible to redirect focus quickly as needs change.
- Domestic and international travel, including: conferences, sponsor visits up to 15%.
- The ability to work independently as well as with others both in a position of leadership and as a team- member, experience with international logistics, and an understanding of business norms and expectations in a multi-cultural collaboration setting.
- Advanced skills in Microsoft Office, competence with SAP software platforms.
- Must be able to communicate effectively, both verbally and in writing; keep up with multiple stakeholders in different departments, colleagues, and supporting workers in person, by phone, email, and through participation in geographically co-located meetings through Skype and WebEx.
- Tact, discretion, and ability to maintain confidentiality.
Please visit https://hr.mit.edu/careers to apply. Job ID: 17347
We currently have 2 research positions available in our FoCUS Project:
The MIT NEWDIGS consortium FoCUS Project seeks to collaboratively address the need for new, innovative financing and reimbursement models for durable and potentially curable therapies that ensure patient access and sustainability for all stakeholders. Our mission is to deliver an understanding of financial challenges created by these therapies leading to system-wide, implementable precision financing models. This multi-stakeholder effort gathers developers, providers, regulators, patient advocacy groups, payers from all segments of the US healthcare system, and academics working in healthcare policy, financing, and reimbursement in this endeavor.
Drug Development Pipeline Researcher:
Students (undergraduate/graduate/post-doc) to assist in the analysis of the potential of the products in the pipeline to reach the market. Under the guidance of experts in the Healthcare Economics field, the researcher will use a current data set to map and catalog products by indication, as well as do detailed research into the status of clinical trials for cell and gene therapies. The ideal candidates (two or three individuals) are interested in Healthcare/Biology/Economics/Pre-Med and are available to work 10-15 hours per week and up to full-time during the summer months with possible extension into the Fall Semester, on this exciting academic research project using actual drug development pipeline data with more than 200 indications, medical background, and applied economics.
Please send CV and cover letter to Deborah Young at: firstname.lastname@example.org
Patient Perspectives Research Assistant:
Students (undergraduate/graduate/post-doc) to assist in a mixed-methods workstream on the perspectives of patients and caregivers pertaining to financial challenges with their illnesses and treatment. The research questions include direct costs, resource navigation, employment and income, etc., and patient and caregiver needs for financing solutions. Under the direct supervision of MIT researchers, and the guidance of the wider stakeholder group comprising senior leaders in a range of organizations, the student will support gray literature searches, primary research with patients, patient advocacy groups, pharmaceutical companies, and policy-makers, and the production of FoCUS-specific outputs, including publications. The ideal candidate will be interested in patient-centered healthcare and health policy, have demonstrated secondary research and communication skills, and be available to work 10-15 hours per week and up to full-time during the summer months with possible extension into the Fall Semester.
Please send CV and cover letter to Deborah Young at: email@example.com