PLEASE SCROLL DOWN TO VIEW ALL OPPORTUNITIES
Project Coordinator, Learning Ecosystem Accelerator for Patient-Centered, Sustainable Innovation (LEAPS) Project
MIT Job Title: SRS Program Staff
Department: Center for Biomedical Innovation
The LEAPS (Learning Ecosystem Accelerator for Patient-Centered Sustainable Innovation) Project Coordinator will collaborate with and support the LEAPS MIT Leadership Team and be responsible for supporting work streams, program administration, Design Lab preparations, meeting management, and other ancillary duties as directed. S/he will assist the Executive Director in business development activities for the LEAPS project.
Using excellent judgment, the project coordinator will independently oversee day-to-day operational aspects of the project including setting up team meetings, preparing agendas, producing minutes and following up with team members on next step activities.Coordinator will assist in the preparation of plans and materials for periodic project Design Labs (workshops), coordinate team event attendees, stakeholder group outreach, and support travel grant applications. Coordinator will manage internal task-force meetings related to Design Lab events, triage and act as liaison to faculty, staff, contractors, speakers, and participants as appropriate for the situation. In addition, they will provide assistance with event registration staff and ensure that all logistical arrangements are in place, follow up with participants on post-event evaluations, and other duties as needed.On-site Design Lab attendance is required; therefore, coordinator may travel to events, meetings, and conferences to be held in the U.S. and abroad. Other duties as needed.
This position is funded through the NEWDIGS consortium membership and will be a two-year role with opportunity for renewal dependent upon funding.
Principal Duties and Responsibilities (Essential Functions**):
The candidate for this position will perform the following essential functions:
Project Support (65%):
- Assist the Director, Integrated Knowledge Solutions and LEAPS leadership team in executing the strategic vision of the LEAPS project.
- Responsible for successful support of collaborations and sponsor relations, this includes working with key external stakeholders such as US and foreign government officials, academic collaborators, and staff at domestic and foreign industrial organizations.
- Support the development and implementation of detailed project plans to monitor and track progress.
- Monitor and track project timelines. Help project teams take action steps and work with others to meet objectives and deadlines.
- Support teams to plan, organize and prioritize project plans/schedules/deliverables for work streams, managing competing priorities. Track key project metrics.
- Attend and report on ad hoc Issue Task Force meetings
- Follow up on tasks as assigned and support team members in completion of their tasks
- Compile, review, and analyze complex data and findings. Create reports for management on project success and provide recommendations on next steps, how to resolve issues, etc.
Business Development (25%)
- Assist Executive Director by identifying and qualifying leads for new members, collaborators, and funding sources; create and maintain tracking documentation; provide regular reports to LEAPS leadership team and NEWDIGS senior management team on leads, membership status
- Support proposal writing process as needed
- Support business development meetings including creating slide decks, arranging meetings, and helping with follow-up; responsible for acting as liaison to collaborators/funders
- Coordinate on sponsorship contract terms and execution with Director of Operations to ensure consistency across memberships and in offerings
Administrative Operations (10%):
- Handle sensitive and confidential information with discretion.
- Draft and edit correspondence, communications, presentations and other documents. Prepares required project documentation and reports.
- Create and edit spreadsheets to track activities
- Coordinate with department AA to manage travel or reimbursement for external Design Lab attendees, (i.e. patient advocates, academics from other institutions etc.), ensuring compliance with MIT policy and procedure. Processes travel grant requests.
- Derive background information using multiple sources (internet, library, etc.) on topics designated by the LEAPS Leadership team
- Schedule diverse and complex appointments and meetings.
- May assist with the monitoring and coordination of the work of research associates and postdocs.
- Will assist NEWDIGS staff during conferences, seminars, meetings, luncheon/dinners, and other special events.
- Support the logistic preparation of Design Labs as directed and needed, including:
- Attending and assisting at event registration desk
- Developing and managing post event surveys/evaluations
- Follow up on event activities, ensuring breakout groups follow through on work (identify, catalogue, staffed), reporting and analysis
- This is a dynamic and ever-changing environment, and applicant will have to have the flexibility to work with shifting priorities and evolving teams.
- Travel to LEAPS Project meeting sites as needed, <15%
- Perform other duties as needed or required at a lower level if necessary.
Director of Integrated Knowledge Solutions will supervise the Project Coordinator
No supervision (hire/fire decisions) required; may direct activities of temps or lower level staff.
Qualifications & Skills:
- Minimum of Bachelor’s degree and 2 years related project management experience
- Excellent interpersonal, relationship management and client service skills that promote collaboration and cooperation
- Exceptional organizational, time management, and project management skills
- Must have excellent oral and written communications skills, with the ability to consolidate feedback from multiple sources into a cohesive single output document, able to create and share deliverable instructions in a clear and concise manner
- Proven financial management skills: budget for events, reports for management, monitoring expenses, etc.
- Able to thrive in a dynamic, fast paced and entrepreneurial environment
- Proven success working both independently and within a dynamic and closely-knit team environment
- Self-motivated, well organized, and attentive to detail
- Ability to think strategically, set priorities and coordinate multiple tasks, exert influence, negotiate, work across boundaries, meet competing deadlines, and deliver results
- Some early or late hours will be required during events
- Some travel may be required; less than 15%
- Good judgment, tact, and discretion and ability to handle confidential information
- MS Office software skills needed; ability and willingness to learn new programs
- Will be a high level contributor, will take ownership for work, following up on all action items, and will deliver high quality results meeting deadlines
- Experience working in a multi- stakeholder/ consortium environment with diverse backgrounds and culture a plus
- Background in healthcare and/or Pharmaceutical R&D area a plus
Candidates must submit applications via the MIT human resources website: http://careers.mit.edu/
Job Number: 16441
Research Scientist, Patient Perspectives, Financing and Reimbursement of Cures in the US (FoCUS) Project