Open positions at NEWDIGS
Please visit https://hr.mit.edu/careers to apply. Job ID: 17347
Program Manager for MIT Center for Biomedical Innovation (CBI)/NEWDIGS Initiative. This individual will work closely with the Executive Director to ensure smooth operations on a rapidly expanding range of activities centered on an emerging model of Adaptive Biomedical Innovation.
The Program Manager is responsible for the critical operational elements of the concurrent collaborative initiatives shown below.
- LEAPS (Learning Ecosystems for Accelerating Patient-Centered, Sustainable Innovation). A consortium- based project, LEAPS focuses on designing a “learning healthcare system,” extending from biopharmaceutical research and development (R&D) and healthcare delivery for a disease (rheumatoid arthritis). This systems-engineering initiative is centered around transforming how health data is shared, and evidence is produced, as a means of improving patient outcomes. The LEAPS pilot in rheumatoid arthritis will launch in 2020, using Massachusetts as a statewide testbed. The LEAPS design phase began in January 2018, and current sponsors (4) come from small and large pharma currently and are expected to grow as the project matures and additional stakeholders are engaged.
- FoCUS (Financing and Reimbursement of Curative Therapies in the US). A consortium-based initiative to collaboratively address the need for new, innovative financing and reimbursement models for durable therapies in the US that ensure patient access and sustainability for all stakeholders. Its mission is to deliver an understanding of financial challenges created by durable therapies leading to system-wide, implementable precision financing models. Sponsors (currently 15) come from small and large pharm, bio techs, non-profit organizations and others. Members come from all stakeholder groups including patient advocates, payers, reinsurers, providers, developers and academia.
- Dynamic Dossier in the Cloud. This project takes a multi-stakeholder systems approach to the design of a cloud-based data sharing system for biopharmaceutical products. Our design process will inform the emerging digital transformation of product-focused data, from scientific discovery through clinical trials, FDA approval, and use in clinical care settings. The Dynamic Dossier will also enable important future state changes in industry transactions with regulators, payers, patients and providers. The initial research underway in this project is generating substantial interest across the industry, and we anticipate rapid growth in funding and collaborators in the coming months.
- Johns Hopkins/Tufts University Trial Innovation Center/NEWDIGS grant. This project examines the interplay between Efficacy and Effectiveness (E2E) and how those two processes can be streamlined through a single bench to bedside to bench trial design. The grant runs for seven years and entails annual solicitation, review, selection and development of case studies which culminate in a NEWDIGS Design Lab for NIH CTSA participants and interested other parties.
- Adaptive Biomedical Innovation Projects including Adaptive Licensing, WISDOM, and opportunistic ad hoc activities that support the larger system level change and refinement goals of NEWDIGS.
The Program Manager will develop and manage relationships with key internal (MIT) and external stakeholders; manage projects; and edit documents written by multi-stakeholder, co-author teams; identify funding opportunities and support grant proposals; manage the interactions with the Executive Committee and work closely with our senior level collaboration partners globally.
Will assist in the development of new projects, including contribution to program design, development of budgets to ensure appropriate infrastructure for success, vet documents, engage communications and public relations support to disseminate objectives and later, findings from initiatives.
In addition, this role will involve interfacing closely with MIT administrative, legal, and other support services as issues arise. Will manage the budget, ensure timely billing of consortium accounts; develop, with partners at Office of Sponsored Programs, the appropriate agreements to enable project objectives, negotiate with potential consortium members to ensure a continued level of funding while meeting both party objectives. Recommend organizational structure and manage the staffing process inclusive of job description development, vetting of candidates with HR and oversight for onboarding.
Will involve occasional travel within and outside of the US (e.g., Europe, Canada, Asia).
Principal Duties and Responsibilities (Essential Functions**):
The candidate for this position will perform the following essential functions:
External to MIT
- Accountable for successful planning and execution of working sessions, including pre-planning, Design Labs and other events (5-7 annually) that require significant strategic and technical planning and coordination.
- Assist Executive Director to manage current NEWDIGS consortium member companies and recruit new consortium members with goal to increase membership up to a total of 10
- Coordinate grant applications. These grants shall be for federal (e.g. NSF, NIH, DARPA, etc.), state, private (e.g. PCORI, Sloan, RWJ Foundation) and commercial (e.g. biopharmaceutical companies) organizations, coordinating work with consultants, subcontractors, subject matter experts, and internal MIT staff for optimal outcomes.
- Travel as need to sponsor sites for relationship building and report out on findings, including out of Boston to support Design Labs execution and dissemination activities and pilot implementation sites as appropriate; some travel may be international in support of activities.
- Lead the development and follow through on a collaborative communications strategy including website development, maintenance, and curation.
- Responsible for all communications to working groups; planning and execution of standard calendar of newsletters, press releases and other ad hoc messaging.
- Develop & implement a strategy (including possible templates) for periodic communications such as a quarterly newsletter and ‘list Serve’ using Constant Contact and other tools. Create communications/content that follow strategy and are approved by Executive Director for distribution. Edit content created by others for distribution.
- Identify opportunities, facilitate introductions, and steward relationships with external partners at other institutions (i.e. Harvard) and departments that are beyond the scope of normal research activities to ensure broad distribution of research and that highlight the goals of the MIT/consortium member/sponsors collaboration.
- Responsible for creation, quality control of print materials for events. This may include creating agendas from provided material, editing and proofreading power point slides, creation of handouts and read-aheads, and other communications. Other print material may include street/building maps, participant lists, nametags, tent cards, etc.
Internal MIT Operations
- Serve as primary point of contact for MIT stakeholders.
- Participate in and help set agenda for the Executive Committee, Advisory Groups and Project Teams; work closely with Team Leads to assure alignment objectives and timelines; proof read drafts and dissemination summary outputs from key meetings.
- Accountable for operational success of the five concurrent collaborative initiatives listed above:
- Must ensure project staffing and event management needs are met;
- Supervise and manage the work of Project Managers and Coordinators to ensure goals are met, work product is of a high quality and standard and consortium members are receiving information in a timely manner;
- Manage work of consultants and vendors hired to create and implement NEWDIGS strategies and goals. Act as primary liaison between vendors and NEWDIGS ED/Project Leaders as appropriate. Responsibilities may include: creating RFP for new vendors; reviewing vendor responses/interviewing for synergy with work; hiring vendors (work with junior and SSRC staff and MIT Procurement to create requisitions and purchase orders); approve vendor hours, output; supporting reporting requirements; vendor termination as necessary. In addition, the MO will help to consolidate the work done by the vendors into appropriate reports, documents, presentations, etc., for use in NEWDIGS workshops, conferences, research proposals, and other required documents.
- Coordinate and align project timelines and strategies to ensure adequate staffing and resources are available for each independent project to be successful. Includes preparation for and chairing of weekly staff and other ad hoc meetings as necessary for smooth and continuous operations within NEWDIGS and the Center.
- Communicate mission, program and guidelines to MIT faculty and researchers; ensure accurate and timely submission of project reporting requirements.
- Edit reports as required.
- Serve as primary author or editor of composite drafts of program governance, annual and intermediate reports to sponsors, key collaborators, and other internal stakeholders within MIT.
- Interpret and communicate policy as outlined in governing agreements as well as provide input for modifications when necessary.
Financial Review, Oversight and Compliance: 20%
- Ensure the requirements and goals specified in contractual agreements and project proposals and spending plans are followed and updated by communicating with Executive Director, project PIs and their staff.
- Oversee the administration of MIT appointments and orientations for non-resident affiliates, including: ensuring accurate records of affiliation and roles are kept, assuring submission of required documentation for MIT HR and OSP, and processing renewals (and terminations) in sync with annual administrative cycles at MIT
- Work with ED to identify, cultivate, and steward corporate and regulatory members, including:
- Supporting new member recruitment strategies, performing research on prospective members, facilitating external outreach with prospective members
- Lifecycle management of all members in NEWDIGS with rolling membership
- Liaise internally and externally for timely execution and maintenance of relationship health
- Manage billing process, renewals and termination; work closely with the financial coordination team to assure billing information is current, assess and resolve outstanding payment and/or renewal issues, and provide regular reports on status and any related program risks to the ED
- Accountable for financial compliance with MIT and CBI policies, procedures and regulations in collaboration with other participating departments and the Office of Sponsored Programs (OSP). Act as primary point of contact and work with SSRC to:
- Review monthly expenditures for all CBI projects
- Provide CBI Executive Director, Assistant Director with periodic updates of project finances, and promptly notify them of any fiscal anomalies.
- Participate in regular CBI management telecons, meetings and workshops to report the financial state of the program.
Facility Management, Events, and Operations: 10%
- Accountable for CBIs shared and proprietary resources, inclusive of the procurement, inventory and monitoring of equipment in the facility according to program and project needs; encourage and facilitate use of laboratory resources by projects in favor of using project funds to procure equipment (where possible)
- May supervise occasional technically skilled temporary/student workers on specific projects that emerge outside the scope of regular research.
- In consultation with the ED and project leaders (when appropriate) the OM will manage the organization, planning, and facilitation of all consortia-related conferences, workshops, working group sessions and symposia; specific duties may include:
- Work with ED to establish an annual calendar for events.
- Manage event-specific marketing: ensure websites are to date, that posters/print material is created, error free, and distributed to appropriate venues.
- Estimate budgets for proposed events, including all logistics, for approval by ED. Create budget/actual variance reports to improve financial estimate quality.
- Responsible for all sponsor financial reports required by contracts.
- Ensure on-site experience for all participants, including check-in, coat check, registration fee collection, liaising with vendors, create and implement seating plans, supervise A/V, and supervise any administrative assistants or temp support hired to help.
- May travel to conference sites to support activity (<5%); may require nights and weekends as scheduled
- Oversee work of AAII who will ensure logistics, travel (planning and reconciliation), registration are effectively tracked and completed.
Additional duties as needed.
CBI Executive director will provide limited supervision.
The Program Manager will oversee temporary employees and the acquisition and deployment of consultants.
Qualifications & Skills:
- Bachelor’s degree; Master’s degree or MBA preferred.
- 5+ years’ experience in related field; experience in higher education research program administration preferred.
- Ability to think strategically, set priorities, coordinate multiple sometimes competitive agendas, and able to exert influence, effectively working across boundaries to meet shared goals
- Experience managing virtual collaboration teams, facilitating communications, and proactive negotiation and problem solving.
- Experience supervising staff and systems.
- Experience with international programs and business preferred.
- Experience in creating new programs and refining operations in support of larger, sometimes shifting strategic goals.
- Solid experience effectively relating to a wide array of constituents including senior faculty, sponsors and other stakeholders and able to negotiate with sensitivity and competence in cross-cultural contexts.
- Excellent organization skills, process management abilities that promote collaboration and cooperation in an internationally based context.
- Must be comfortable with ambiguity and able to act proactively with little guidance, flexible to redirect focus quickly as needs change.
- Domestic and international travel, including: conferences, sponsor visits up to 15%.
- The ability to work independently as well as with others both in a position of leadership and as a team- member, experience with international logistics, and an understanding of business norms and expectations in a multi-cultural collaboration setting.
- Advanced skills in Microsoft Office, competence with SAP software platforms.
- Must be able to communicate effectively, both verbally and in writing; keep up with multiple stakeholders in different departments, colleagues, and supporting workers in person, by phone, email, and through participation in geographically co-located meetings through Skype and WebEx.
- Tact, discretion, and ability to maintain confidentiality.
Please visit https://hr.mit.edu/careers to apply. Job ID: 17347
Director of FoCUS is responsible for the coordinated development and execution of the FoCUS strategic plan. Will work in collaboration with the Executive Director NEWDIGS, FoCUS Advisory Group and other stakeholders to help shape the FoCUS programs and initiatives, build and reinforce the FoCUS reputation nationally by articulating its research in media appearances, conferences, seminars, forums, and other public speaking opportunities. The position is responsible for oversight of the Financing and Reimbursement of Cures (FoCUS) in the US Project and associated new initiatives that will facilitate the research and dissemination of the project objectives. Director will oversee the programmatic development and management of industry partners, and collaborate and communicate effectively with staff and affiliated faculty.
The Director is responsible for a portfolio including 10 sub projects and research initiatives within the larger FoCUS Project with $2.5M in planned FY20 funding and two direct reports. Additionally, he/she will be responsible for managing a virtual team of volunteers and contractors, fundraising and sponsor relations. We plan to add a whole new program of stakeholder specific workshops in the next two years that will require content development, bring in additional funding through fees and sponsorships and require additional personnel.
Note: This position is funded through 2020 with the possibility of renewal based on the availability of funding and meeting performance goals.
Principal Duties and Responsibilities (Essential Functions**):
Membership Development & Fundraising: 40%
- Responsible for fundraising, which includes identifying, cultivating and stewarding corporate and regulatory supporters as well as exploring additional funding opportunities, including developing proposals and grants. Work with Executive Director to determine annual fundraising targets and ensure milestones are met.
- Lead strategic member development in the FoCUS Project. Create, plan, develop, and facilitate productive and growing relationships between MIT and corporate/industry organizations and other stakeholders within the U.S. Examine the potential for international expansion. Actively identify and recruit prospective companies to become members.
- Lead team members in creating and delivering sponsor program activities and services as well as core events.
- Lead staff and students to ensure regular meetings and briefings with members, developing and maintaining productive relationships and interactions toward the retention of sponsor companies.
Project Management: 30%
- Manage portfolio and full life-cycle of programs, initiatives and projects, including planning for originating new initiatives and managing existing activities through maturity model as well as planning for retirement of fully mature activities.
- Work closely and collaborate with key stakeholders to define project scope, strategy, budget and outcomes; identify critical resource expertise and target appropriate internal and/or external sources to ensure optimal outcomes.
- Analyze technology trends to determine impact to the achievement of Program goals. Maintain an awareness of changes to the strategy and goals to ensure outcomes appropriately reflect the needs of the Project.
- Work with appropriate MIT counterparts to develop periodic workshops on learnings generated by the consortium during Design Labs and other related activities. Deliver 2-3 workshops annually, ensuring adequate funding and sponsor support.
- Develop work breakdown structures and determine staffing requirements based on the project objectives and scope.
- Estimate costs associated with projects including physical, financial and human capital. Refine cost estimates and confirm funding sources as needed. Continuously monitor the actual project cost versus the budget.
- Manage, coach and supervise all project team members, both internal and external, to ensure optimal outcomes. Establish and continually monitor/manage expectations with team; assign tasks, review individual project efforts and identify issues for resolution to ensure optimal team effectiveness.
- Develop, motivate, and direct individual team members, ensuring they have the tools and training required to perform effectively.
Strategic Leadership: 20%
- In collaboration with the Executive Director, develop realistic strategic short- and long-term business objectives that will most effectively engage and sustain industry and other stakeholder partners.
- Develop metrics that analyze the effectiveness of the Programs, Initiatives, and projects. Evaluate services to ensure sponsor satisfaction. Provide ongoing analysis of program performance against budget and goals.
- Manage, monitor and evaluate FoCUS objectives towards the growth and success of these Programs.
- Negotiate agreements and commitments by facilitating communication between stakeholders from initial requirements to final implementation. Ensure stakeholders expectations are set and identify and resolve any disconnects through negotiation or governance mechanisms.
- Work with the NEWDIGS Operations Manager to develop and manage budgets, staffing needs and resources, and manage other operational needs.
MIT Community Development & External Outreach: 10%
- Serve as the primary interface between MIT researchers and stakeholders.
- Manage broad-based, complex communications for internal and/or external audiences. Communicate and publicize Program research to members and wider external audiences through blogs, white papers, newsletters, website updates etc. Create forums for ongoing communication between sponsors and Project Faculty, Staff, and Students. Represent FoCUS with business and media as appropriate.
- Initiate and organize meetings, Design Labs, talks, conferences, and other events to promote the exchange of ideas and build a research community.
- Attend industry functions, such as association events and conferences, and represent FoCUS at various internal and external meetings as appropriate. Speak at conferences and symposia, highlighting the benefits of precision financing solutions and other recommendations from the work done through the consortium.
- Cultivate and maintain partnerships with other academic institutions, governments, think tanks, advocacy groups, non-profits, and industry to build a community of interested people through an in-depth understanding of various stakeholders’ business, technology needs and research priorities.
- Provide mentorship to MIT students interested in careers financing and healthcare. Develop new and creative opportunities for connecting students and sponsors.
- Additional duties as needed.
Reports directly to the Executive Director with minimal supervision.
Supervises FoCUS staff, including Project Coordinator, Communications Specialist and students.
Qualifications & Skills:
- Bachelor’s Degree in related field, specialized training or equivalent work experience.
- At least 5 years of administration or operations experience with project or program management. Demonstrated experience successfully leading large, complex projects including setting goals, establishing timelines, managing budgets and meeting deliverables with a team of internal developers as well as external consultants.
- Ability to meet the simultaneous demands of industry, academia and a global community of healthcare stakeholders.
- Must possess diplomacy, tact, and the ability to present compelling arguments.
- Ability to represent MIT and the Center for Biomedical Innovation/NEWDIGS Initiative in public forums is essential. Ability to think strategically, set priorities and coordinate multiple tasks, meet competing deadlines, and deliver results.
- Solid experience and ability to effectively engage, relate to, build consensus and negotiate with senior faculty, university administrators and outside stakeholders.
- Strong leadership experience and management skills with demonstrated ability to effectively keep teams, projects, and deliverables on track and to evaluate and revise plans and methods.
- Proven ability to understand, communicate and present complex ideas effectively.
- Excellent interpersonal, relationship management and client service skills that promote collaboration and cooperation amongst a wide diversity of faculty, staff, students and external stakeholders.
- Strong computer skills in Microsoft Office (inclusive of Word, Excel, PowerPoint and Outlook).
- Advanced writing, verbal communication and presentation skills.
- Requires the flexibility and ability to attend evening and/or weekend events, and travel domestically and internationally to meet with current and potential members up to 10% time.
- Familiarity with MIT and the research consortia/initiative model strongly preferred.
- Experience working with University/Industry partnerships extremely helpful.
- Demonstrated fundraising experience with the ability to engage a wide range of stakeholders desired.
- Understanding of different sectors including Biopharma, Medical, Finance and Economics.
Please visit https://hr.mit.edu/careers to apply. Job ID: 17485
Download pdf of job description here.
We currently have 2 research positions available in our FoCUS Project:
The MIT NEWDIGS consortium FoCUS Project seeks to collaboratively address the need for new, innovative financing and reimbursement models for durable and potentially curable therapies that ensure patient access and sustainability for all stakeholders. Our mission is to deliver an understanding of financial challenges created by these therapies leading to system-wide, implementable precision financing models. This multi-stakeholder effort gathers developers, providers, regulators, patient advocacy groups, payers from all segments of the US healthcare system, and academics working in healthcare policy, financing, and reimbursement in this endeavor.
Healthcare Finance & Economics Researcher: Students (undergraduate/graduate/post-doc) to assist in a mixed-methods workstream on the use of “pooling” within the current health care system. Pooling ensures that the risk related to financing health interventions is borne by all the members of the pool and not by each contributor individually. Its main purpose is to share the financial risk associated with health interventions for which there is uncertain need. The research purpose is to provide: background on where healthcare specific risk pools (such as statemandated Medicaid risk pools) have and have not been useful in the past, particularly considering the difference between those risk pools intended to spread risk and those focused on managing cost. The use of the four classes of risk pooling should also be explored: no risk pool, under which all expenditure liability lies with the individual; unitary risk pool, under which all expenditure liability is transferred to a single national pool; fragmented risk pools, under which a series of independent risk pools (such as local governments or employer-based pools) are used; and integrated risk pools, under which fragmented risk pools are compensated for the variations in risk to which they are exposed. Under the direct supervision of MIT researchers, and the guidance of the wider stakeholder group comprising senior leaders in a range of organizations, the student will perform a literature review including some gray literature to formulate a hypothesis and create a potentially peer-reviewed manuscript. The ideal candidate will be interested in healthcare, finance/economics and health policy, have demonstrated research and communication skills,
Please send CV and cover letter to Deborah Young at: email@example.com
Patient Perspectives Research Assistant:
Students (undergraduate/graduate/post-doc) to assist in a mixed-methods workstream on the perspectives of patients and caregivers pertaining to financial challenges with their illnesses and treatment. The research questions include direct costs, resource navigation, employment and income, etc., and patient and caregiver needs for financing solutions. Under the direct supervision of MIT researchers, and the guidance of the wider stakeholder group comprising senior leaders in a range of organizations, the student will support gray literature searches, primary research with patients, patient advocacy groups, pharmaceutical companies, and policy-makers, and the production of FoCUS-specific outputs, including publications. The ideal candidate will be interested in patient-centered healthcare and health policy, have demonstrated secondary research and communication skills, and be available to work 10-15 hours per week and up to full-time during the summer months with possible extension into the Fall Semester.
Please send CV and cover letter to Deborah Young at: firstname.lastname@example.org